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Privacy Policy

 

Introduction

The legal basis for our intended processing of personal data

Our intended processing of personal data has the following legal bases:

  • The processing is necessary for the performance of our contract with you.

  • The processing is necessary for the purposes of all the relevant legitimate interests which we pursue during the employment contract or courses being offered. 

  • It is a requirement of our contract with you that you provide us with the personal data that we request. If you do not provide the information that we request, we may not be able to process your payroll for you. 

 

Source of personal data collected

  • Personal ID  

  • Proof of Address  

  • Business Information 

 

Persons/ organizations to whom we may give personal data:

We may share your personal data with:

  • any third parties with whom you require or permit us to correspond

  • professional indemnity insurers

 

If the law allows or requires us to do so, we may share your personal data with:

  • the police and law enforcement agencies

  • courts and tribunals

 

We may need to share your personal data with the third parties identified above in order to comply with our legal obligations, including our legal obligations to you.  If you ask us not to share your personal data with such third parties we may need to cease to act.

Retention of personal data

When acting as a data controller and in accordance with recognized good practice, we will retain all of our records relating to you as follows:

  • where we have an ongoing employment relationship, data which is needed for more than one year’s tax compliance, it is retained throughout the period of the relationship, but will be deleted 7 years after the end of the employment relationship unless you as our employee ask us to retain it for a longer period.

 

Our contractual terms provide for the destruction of documents after 7 years and therefore agreement to the contractual terms is taken as agreement to the retention of records for this period, and to their destruction thereafter.

Requesting personal data we hold about you (subject access requests)

To help us provide the information you want and deal with your request more quickly, you should include enough details to enable us to verify your identity and locate the relevant information. For example, you should tell us:

  • your date of birth

  • previous or other name(s) you have used

  • your previous addresses in the past five years

  • personal reference number(s) that we may have given yo

  • what type of information you want to know

  • the back page of your passport or a copy of your driving licence; and

  • a recent utility bill.

 

We will not charge you for dealing with a SAR.

You can ask someone else to request information on your behalf – for example, a friend, relative or solicitor. We must have your authority to respond to a SAR made on your behalf. You can provide such authority by signing a letter which states that you authorize the person concerned to write to us for information about you, and/or receive our reply.

Where you are a data controller and we act for you as a data processor (e.g. by processing payroll), we will assist you with SARs on the same basis as is set out above.

Putting things right (the right to rectification)

You have a right to obtain the rectification of any inaccurate personal data concerning you that we hold. You also have a right to have any incomplete personal data that we hold about you completed. Should you become aware that any personal data that we hold about you is inaccurate and/or incomplete, please inform us immediately so we can correct and/or complete it.

The right to data portability only applies:

  • to personal data an individual has provided to a controller.

  • where the processing is based on the individual’s consent or for the performance of a contract; and

  • when processing is carried out by automated means

We will respond to any data portability requests made to us without undue delay and within one month.  We may extend the period by a further two months where the request is complex or a number of requests are received but we will inform you within one month of the receipt of the request and explain why the extension is necessary. 

Withdrawal of consent

Where you have consented to our processing of your personal data, you have the right to withdraw that consent at any time. Please inform us immediately if you wish to withdraw your consent.

Please note:

  • the withdrawal of consent does not affect the lawfulness of earlier processing

  • if you withdraw your consent, we may not be able to continue to provide services to you

  • even if you withdraw your consent, it may remain lawful for us to process your data on another legal basis (e.g. because we have a legal obligation to continue to process your data)

 

Automated decision-making

We do not intend to use automated decision-making in relation to your personal data. 

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